Henry Bath | Delivery Procedures

NOTICE OF DELIVERY OUT PROCEDURES

Henry Bath & Son Limited

In order to maximize delivery out schedules during the current period of peak demand; with effect from 1st January 2010 until further notice, Henry Bath & Son Ltd is invoking a formal scheduling system whereby customers will be allocated a clearly defined loading slot. This notice sets out an explanation of how this process will operate to help provide better understanding and guidance for our customers as well as haulage companies.

This schedule has been created with strict adherence to the LME delivery out procedures. Trucks will be given a time slot each day, if this date is fully booked we would offer the next available alternative to meet customer requirements. This enables us to manage an orderly loading plan and allocate deliveries fairly and evenly to all customers with the objective of minimising any delays, we operate on a first come, first served manner.

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BOOKING IN SYSTEM / TIME SLOTS

Our working days are Monday to Friday, excluding UK Public Holidays and collections can be booked from 0800 to 1600.

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THE PROCEDURE

1. Bookings for collection will be taken after all formalities permitting delivery have been completed with 48 hours notice prior to the first collection. We consider the formalities to be the correct and final release of the cargo to the party collecting.

2. Our definition of 48 hours notice is "the second morning after final release confirmed, no matter what time that release was done by HBS". For example, if the release is sent at 0800hrs Monday or 1700hrs Monday, collection can commence Wednesday morning (available time slots permitting).

3. Collection will only be permitted if payment of all outstanding invoices has been received by us; however time slots can be PROVISIONALLY booked with us on the basis that funds will be received prior to collection. Funds must be received into the bank account; material can not be collected on the basis of a SWIFT document.

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MAKING A BOOKING

1. The party collecting is to email their request to ukmetalsdesk@henrybath.com.

2. The HBS JI reference number is to be quoted in the title of this email.

3. The party collecting is to request the required time slots for the material they would like to collect at that point.

4. One time slot is required for each truck arriving at the warehouse.

5. HBS will confirm the time slot by return email, if the requested time slots are not available alternatives will be agreed by repeating the process via email.

6. The allocation of warrants to the vehicle will be managed by HBS unless specified otherwise by the collecting party. Any requirements for particular warrants to be allocated to specific time slots must be communicated by 12pm the day prior to collection.

7. The party collecting the material must confirm the truck registration numbers for each time slot by the end of business the day prior to collection. We suggest a simple list stating time slot, registration number and allocated warrant (where relevant) is used for clarity.

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COLLECTIONS

1. The party collecting the material is to arrange for the vehicle to arrive at the start of the allocated time slot. If the vehicle is going to be late this must be communicated to HBS a minimum of 15 minutes prior to the time slot.

2. The driver will report to a member of staff at the confirmed collection address to receive the cargo.

3. If HBS have been advised within the parameters of point 1 of a vehicle being late they will, whenever possible, be accommodated on the same day, but not necessarily upon their arrival.

4. Hauliers who have advised HBS that they are running late but are not able to be accommodated that day can be re-booked for the next day, providing time slots are available, using the above process.

5. Any vehicles that arrive more than 2 hours late for their time slot will be prioritised behind all other collections and may not be loaded. If the truck is not loaded the collection can be re-booked for the next day, providing time slots are available, using the above process.

6. Hauliers that are repeatedly arriving in excess of 2 hours late for their collection slots during periods of peak activity will be prioritised behind all other collections and may need to rebook using the above process with 48 hours notice, to regain their priority in the booking system.

Drivers need to be aware that they will be asked to schedule around those trucks that showed up at the proper allocated time. We trust this way of working enhances transparency in our operational processes with companies collecting material and maximises our delivery out rates for customers during periods of peak demand.

Please be advised that Henry Bath do not provide on-site facilities for sheeting loads on flat-bed trailers. If you wish your goods to be covered during transit please ensure you only send in vehicles with their own integral covers such as curtain-sides or a sliding canopy.


For futher information, please contact Henry Bath & Son Limited, , Henry Bath & Son Limited

Henry Bath B.V.

In order to maximise delivery out schedules during the current period of peak demand, with immediate effect Henry Bath BV Rotterdam is invoking a formal scheduling system whereby customers will be allocated a clearly defined loading window (time slots) throughout the day during which time deliveries will take place. This notice sets out an explanation of how this process will operate.

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Per Rotterdam warehouse location, a maximum number of trucks will be permitted per loading window (time slot), in compliance with LME delivery out guidelines for approved warehouses.

With immediate effect, Henry Bath Rotterdam will operate 3 loading windows per day, being:

1st window 07.00 - 09.00 hrs.
2nd window 09.00 - 11.45 hrs. (port lunch time)
3rd window 12.30 - 15.30 hrs.

All transport bookings to arrange collection/loading from the warehouse needs to be advised to our Rotterdam office 1 day prior (minimum 24 hours notice in advance) to loading before 12.00 hrs local time. A loading window will be allocated to your request. If this window is fully booked we would offer the next available alternative to meet customer requirements. This enables us to manage an orderly loading plan and allocate deliveries fairly and evenly to all customers with the objective of minimising any delays. The last reporting times per loading window are:

1st window: 08.30 hrs.
2nd window 11.00 hrs.
3rd window 14.30 hrs.

If trucks show up later than booked we will endeavour to load in the next available window, provided there is sufficient time.

Drivers, however, need to be made aware that they will be asked to schedule around those trucks that showed up at the proper allocated time.

We trust this way of working enhances transparency in our operational processes with companies collecting material and maximises our delivery out rates for customers during this current period of peak demand.

For futher information, please contact Rene Bloem, Operations Director, Henry Bath B.V.

Henry Bath BVBA

In order to maximise delivery out schedules during the current period of peak demand, with immediate effect Henry Bath BVBA is invoking a formal scheduling system whereby customers will be allocated a clearly defined loading window (time slots) throughout the day during which time deliveries will take place. This notice sets out an explanation of how this process will operate.

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Per Antwerp warehouse location, a maximum number of trucks will be permitted per loading window (time slot), in compliance with LME delivery out guidelines for approved warehouses.

With immediate effect, Henry Bath BVBA will operate 3 loading windows per day, being:

- 1st window: 08h00 - 10h00
- 2nd window: 10h10 - 12h00
- 3rd window: 12h30 - 15h00

All transport bookings to arrange collection/loading from the warehouse needs to be advised to our Antwerp office 1 day prior (minimum 24 hours notice in advance) to loading before 12.00 hrs local time. A loading window will be allocated to your request. If this window is fully booked we would offer the next available alternative to meet customer requirements. This enables us to manage an orderly loading plan and allocate deliveries fairly and evenly to all customers with the objective of minimising any delays. The last reporting times per loading window are:​

- 1st window: 4 trucks = +/-80Mt
- 2nd window: 3 trucks = +/-60Mt
- 3rd window: 5 trucks = +/-100Mt

If trucks show up later than booked we will endeavour to load in the next available window, provided there is sufficient time.

Drivers, however, need to be made aware that they will be asked to schedule around those trucks that showed up at the proper allocated time.

We trust this way of working enhances transparency in our operational processes with companies collecting material and maximises our delivery out rates for customers during this current period of peak demand.

For futher information, please contact Henry Bath BVBA, , Henry Bath BVBA

Henry Bath LLC

BALTIMORE, April 18, 2016 - In order to optimize delivery out schedules; with effect from April 25, 2016 and until further notice, Henry Bath LLC is introducing a formal scheduling system whereby customers will be allocated a clearly defined loading date and time slot. This notice sets out an explanation of how this process will operate to help better understanding for our customers as well as haulage companies.

In compliance with LME delivery out procedures for approved warehouses; trucks will be allocated a time slot during each day. If this date is fully booked we would offer the next available alternative. This enables us to manage an orderly loading plan and allocate deliveries fairly and evenly to all customers with the objective of minimizing any delays, we operate in a first come, first serve manner.

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Our operating hours are, Monday through Friday (excluding public holidays)
Baltimore: 0800hours to 1430 hours
New Orleans: 0700 hours to 1430 hours
Chicago: 0700 hours to 1430 hours
Detroit: 0800 hours to 1400 hours

For each location, loading slots have been introduced to ensure an efficient load out

Baltimore
Early 0800 hours to 1000 hours
Mid 1000 hours to 1200 hours
Late 1230 hours to 1430 hours

New Orleans
Early 0700 hours to 0900 hours
Mid 0900 hours to 1200 hours
Late 1300 hours to 1430 hours

Chicago
Early 0700 hours to 0900 hours
Mid 0900 hours to 1200 hours
Late 1300 hours to 1430 hours

Detroit
Early 0800 hours to 1200 hours
Late 1200 hours to 1400 hours

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BOOKING IN SYSTEM
Following settlement of the necessary formalities, the owner of the goods will receive a unique booking number related to the Henry Bath delivery out job reference (JI) for each individual collection and will be required to provide the following details prior to collection:

Driver Name
Driver driving license number
Truck plate number


The booking in numbers and JI must be assigned to individual truck drivers and all details provided will be cross checked upon arrival at the warehouse together with applicable consignee information. The booking numbers and JI will be emailed with detailed pick up instructions to the owner of the goods, whom must carefully review this information upon receipt and pass on to the repective trucking company. Failure to present the correct booking number or a different driver or truck arriving will result in a delay with loading whilst the details are refreshed. Henry Bath LLC will accept amendments at any time prior to the loading.

Henry Bath LLC does not load trailers with metal floors, reefer units or flatbeds for rear loading. Any damaged equipment will not be loaded for safety purposes.

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THE PROCEDURE

Scheduling for collection will be taken after all formalities permitting delivery have been completed with 48 hours notice prior to the first collection.

Our definition of 48 hours notice is the second morning after final release confirmed

Collection will only be permitted if payment for all outstanding invoices has been received by us

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SCHEDULING A SHIPMENT

The owner of the goods is to email their request to baltimore@henrybath.com

The HB LLC JI reference should always be part of the shipping instructions

The release instructions could include a proposed shipping schedule which will be coordinated with our shipping team or you may also note 'first available dates' and we will schedule accordingly.

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COLLECTIONS

The party collecting is to arrange for the truck to arrive on the date and during the loading slot assigned for the pick up as per the appointment schedule emailed by HB LLC (note that Midwest and Gulf Coast locations are assigned windows of loading by the shipping department and some locations require a TWIC card; please review your details carefully for these detailed instructions)

Driver will sign in as per normal procedure and receive the cargo. Driver and truck details must match those provided prior to collection and he must quote the booking number and JI.

Missed pick up numbers will be advised to the owner of the goods for re scheduling purposes.

Should collections take place from multiple warehouse buildings; your hauler can cross check building addresses before 4.00pm EST the day prior to collection.

Henry Bath Baltimore requires truck drivers to wear PPE equipment in the form of high visibility vests during collections at all locations.

For futher information, please contact Zachary Spencer, Commercial Manager, Henry Bath LLC

Henry Bath Singapore PTE Ltd

In order to maximise delivery out schedules during the current period of peak demand, with effect from Monday 13 April 2009 until further notice, Henry Bath Singapore Pte Ltd (HBSPL) is invoking a formal scheduling system whereby customers will be allocated a clearly defined loading window (time slots) throughout the day during which time deliveries will take place. This notice sets out an explanation of how this process will operate.

Per Singapore warehouse location, a maximum number of trucks will be permitted per loading window (time slot), in compliance with LME delivery out guidelines for approved warehouses. If this window is fully booked we would offer the next available alternative to meet customer requirements. This enables us to manage an orderly loading plan and allocate deliveries fairly and evenly to all customers with the objective of minimising any delays.

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BOOKING IN SYSTEM/TIME SLOTS

Our working day will be divided in to three TIME SLOTS when collection vehicles will be accepted:
0900hrs-1100hrs EARLY
1100hrs-1300hrs MID
1300hrs-1600hrs LATE


Our warehouses will remain open until 1700hrs to load any outstanding trucks which have arrived.

Our working days are Monday to Friday excluding Singapore Public Holidays.

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THE PROCEDURE

Bookings for collection will be taken after all formalities permitting delivery have been completed with 48 hours notice prior to the first collection. We consider the formalities to be the correct and final release of the cargo to the party collecting.

Our definition of 48 hours notice is 'the second morning after final release confirmed, no matter what time that release was done by HBSPL'.For example,if the release is sent at 0700hrs Monday or 1900hrs Monday, collection can commence Wednesday morning (available TIME SLOTS permitting).

Collection will only be permitted if payment of all outstanding invoices has been received by us.

Bookings for collection may be made prior to payment being received.

To allow a fair introduction of the process during the first week, we will check the date and time we received pre-existing requests to load on all outstanding collection jobs. We will then check balances on each job, ring the party collecting the job, and allocate booking slots for this tonnage.

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MAKING A BOOKING

The party collecting is to email their request to hbsingapore@henrybath.com

The HBSPL JI reference number is to be quoted in the title of the email.

The party collecting is to request the required number of TIME SLOTS for the tonnage due for collection.

One TIME SLOT is required for each truck arriving at the warehouse.

For collections by Fork Lift Truck, one TIME SLOT equals one warrant (for tin, nickel, and copper this will be modified).

For each TIME SLOT the party collecting must inform HBSPL of the truck registration plate number, JI reference, and driver name (to protect the security interests of the cargo owner).

HBSPL will confirm the TIME SLOTS by return email. If the TIME SLOTS are not available alternatives will be agreed by repeating the booking process on email.

There is no requirement for the party collecting to allocate warrants to the driver, this will be managed by HBSPL. If the party collecting requires specific warrants from the job it should be discussed with this office and arranged accordingly.

We will no longer accept extensive lists of truck registrations and drivers names, it is the responsibility of the party collecting to be specific for each TIME SLOT.

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COLLECTIONS

The party collecting is to arrange for the truck collecting to arrive in its allocated TIME SLOT.

Driver will sign in as normal and receive the cargo.

Any drivers arriving outside their allotted time slot may not be loaded. However, wherever possible late arrivals will be accommodated on the same day, but not necessarily upon their arrival.

Any drivers who miss their TIME SLOT on the day of collection, will need to re-book the load using the procedure above. HBSPL can not guarantee that a TIME SLOT will be available on the following day. However, if it is possible, it will be arranged.

Drivers need to be made aware that they will be asked to schedule around those trucks that showed up at the proper allocated time. We trust this way of working enhances transparency in our operational processes with companies collecting material and maximises our delivery out rates for customers during this current period of peak demand.

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For further information please contact Martin Kennewell, General Manager Asia, Henry Bath Singapore Pte Ltd.

For futher information, please contact Martin Kennewell, General Manager, Henry Bath Singapore PTE Ltd

Henry Bath Warehousing (Shanghai) Co Ltd

Henry Bath Warehousing (Shanghai) Co., Ltd (HBWS) is invoking a formal scheduling system with effect from 1st January 2017. Customers will be allocated a clearly defined loading window (time slots) throughout the day for deliveries This notice sets out an explanation of how this process will operate.

Our operating hours from 0900hrs-1600hrs
Our warehouses will remain open until 1700hrs to load any outstanding trucks which have arrived.
Our working days are Monday to Friday excluding China Public Holidays.

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BOOKING IN SYSTEM/TIME SLOTS

Following settlement of the necessary formalities, the owner of the goods will receive a unique booking number related to the Henry Bath delivery out job reference (JI) for each individual collection and will be required to provide the following details prior to collection:

- Driver Name
- Driver ID number/driving license number
- Truck plate number

Failure to provide driver & truck details prior arriving will result in a delay with loading until the details are confirmed by the counter party. HBWS will accept amendments at any time prior to the loading.

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THE PROCEDURE

Scheduling for collection will be taken after all formalities permitting delivery have been completed with 24 hours notice prior to the first loading.
Collection will only be permitted if payment of all outstanding invoices has been received by us; however time slots can be provisionally booked. Funds must be received into the bank account; material cannot be collected on the basis of a SWIFT document.

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MAKING A BOOKING

The party collecting is to email their request to hbshanghai@henrybath.com
The HBWS JI reference number is to be quoted in the delivery notice.
The truck numbers is to be required.

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COLLECTIONS

The party collecting is to arrange for the truck collecting to arrive in its appointed date and time.

Driver will need to sign in with the warehouse manager upon arrival.
If trucks arrived later than 1600hrs, HBWS reserves the right to charge for any overtime incurred.

For futher information, please contact Larry Yuan, General Manager, Henry Bath Warehousing (Shanghai) Co Ltd